Document Ops for US SMBs
Stop running your business out of PDF inboxes.
Arkias Digital installs a Document Ops System — capture → extract → approve → export — so invoices, intake packets, and vendor docs stop living in email threads. Most Setup engagements go live in 2–4 weeks.
The problem
Document chaos quietly taxes every week.
Invoices stuck in inboxes
AP and ops teams open PDFs, re-type fields, chase approvals, and lose track of what is waiting on whom.
Intake packets scattered across tools
Client or vendor packets bounce between email, Drive, and spreadsheets with no single status.
Approvals without an audit trail
Email “looks good” threads are not a system — they break when someone is out or CC chains grow.
No time for another enterprise platform
You need one painful workflow fixed in weeks, not a six-month ERP project.
How it works
One pipeline. Clear ownership. Clean handoff.
01
Capture
Email, upload, or form intake lands documents in one place.
02
Extract
AI pulls the fields your team actually uses — vendor, totals, dates, IDs, line items.
03
Review & approve
Humans handle exceptions. Clear ownership, reminders, and a record of decisions.
04
Export
Push clean data to Sheets, Drive, email, or your accounting workflow.
Packages
Clear commercial terms before work starts.
Fixed-scope Setup, then optional retainer. Written scope before any build work.
Audit + Blueprint
60–90 min diagnosis, written scope, ROI estimate. Credited if you buy Setup.
$750
Setup
One production workflow live in 2–4 weeks: capture → extract → approve → export.
$4,500–$7,500
Ops retainer
Monitoring, small changes, priority support, and room for the next workflow.
$2,500–$4,500/mo
FAQ
Who is this for?
US SMBs roughly 10–150 people — professional services, accounting, wholesale, logistics, trades, and similar ops-heavy teams.
How is this different from iLovePDF or generic OCR?
Those are tools. Document Ops is a system: intake, extraction, approval, and export wired to how your team already works.
What is out of scope for Setup?
One document type, one approval path, one export destination. Extra flows are change orders or retainer work.
Next step
Book a 30-minute Document Ops consult.
Bring one messy workflow (invoices, intake, or approvals). We will map whether a Blueprint or Setup is the right next step.
- US SMB focus
- Written scope before build
- Live document demo available